Studio Manager

Studio Manager From first quote to final payment, all in one place.

Studio Manager is a ready-to-use Excel tool for fitness and dance studios. It covers your bookings and billing from start to finish: quote a client, book their classes, track each session, invoice the work and record payments. There's no software to learn and no monthly fees.

Quote and invoice in minutes Pick a client and add classes from your Price List. The Quote Maker and Invoice Maker build print-ready documents with your studio name, totals and due dates filled in. Every quote and invoice is saved with its status (Draft, Sent, Accepted, Paid, Part paid or Overdue), so you always know where each one stands.

Know who owes you and when The Dashboard has 12 live numbers, including invoiced, collected, outstanding, overdue, due soon and average days to get paid. The Chase Now list puts overdue and part-paid invoices at the top, so you know exactly who to contact. You'll also see:

• how many of your quotes are accepted
• open quotes and work that's ready to invoice
• your top clients
• money coming in month by month

Track classes, sessions and instructors Log every class in the Sessions sheet: the date, class type, instructor, attendees and status. The Trackers sheet then shows you:

• Class Type Tracker: sessions, attendees and revenue for each class, so you can see what sells best
• Instructor Tracker: sessions taught, attendees and average group size for each instructor
• Booking Progress: sessions delivered against sessions booked for every package, with progress bars
• Month by Month: sessions and attendance across the year, plus your cancellation and no-show rate

Made for your studio Set your studio name, currency, payment terms, class types, instructors and session statuses in Settings. Every dropdown, tracker and chart updates automatically. Sample data is included so you can see how it all works before adding your own.

What's inside How to Use guide · Dashboard · Trackers · Quote Maker · Invoice Maker · Quotes · Invoices · Line Items · Payments · Sessions · Clients · Price List · Settings

Ideal for: dance schools, yoga and Pilates studios, gyms, martial arts clubs, personal trainers and studios that run corporate wellness classes, workshops or private sessions.

Works in: Excel 365 and 2021+. It's a one-time purchase with no macros and no subscription.