Stagehand

Stagehand: The Business Dashboard for Artists & Freelance Musicians

Run your creative work like a business, all in one Excel file. No subscription.

You're great at your craft, but the business side can get messy. Gig fees sit in your texts, invoices in your email, royalties in five different apps and receipts in a shoebox. Stagehand brings all of it into one file. You type in what happened, and Stagehand adds it up and shows you how you're doing.

It's made for musicians, painters, illustrators, DJs, music teachers, session players and anyone else who earns from creative work.

WHAT'S INSIDE

Dashboard Your whole year on one screen: Invoiced, Cash In, Outstanding, Overdue, Expenses, Net Profit, Est. Tax, Take-Home, Gigs Played and Earned Rate. Monthly charts compare your income to your target. It also lists your top clients, overdue invoices to chase, upcoming bookings and active projects. Nothing to type here; it updates by itself.

Goals Set yearly targets for cash in, profit, royalties, gigs, billable hours, hourly rate, spending and clients. Plan each month around your busy and quiet seasons. Stagehand compares your real numbers to where you should be by now and marks each goal Hit, On track, Close or Behind. Add milestones like "Release the EP" and see which ones are due soon or late.

Gigs & Work One row per gig, studio session, lesson, commission or rehearsal. Enter a flat fee or hours, and the amount works itself out using each client's rate. Upcoming bookings show in blue.

Invoices Keep a list of every invoice you send. Type the date you're paid, and the status changes to Paid, Pending or Overdue by itself, along with the days late.

Invoice Maker Pick an invoice number and a clean, professional invoice fills in by itself, with your details, the client, dates, line items, tax and balance due. Add extras like travel or gear hire, then print it or save it as a PDF. The invoice prints on one page, and the instructions beside it don't print.

Royalties & Sales Track income that doesn't need an invoice: streaming, PRO royalties, merch, art prints, sync licensing, YouTube, grants and tips.

Expenses Record gear, studio time, software, travel and marketing costs by category. Mark each one tax-deductible or not to make tax time easier.

Projects and Clients Projects tracks bigger jobs like EPs, residencies, commission series or teaching terms, with hours logged, progress and days left. Clients shows how much each client has paid you, what they still owe, and your real hourly rate with them.

Settings Set your business name, currency, year, rates, tax rate and payment terms once. Every tab and dropdown follows these settings.

WHY CREATIVES CHOOSE STAGEHAND

• Made for the way artists and musicians actually earn: gigs, sessions, lessons, commissions, royalties and sales
• See exactly what you've earned, what you're owed and what you can keep
• Print invoices in seconds, with no extra app needed
• Goals connected to your real numbers, not a separate wish list
• Works in any currency
• Includes a step-by-step How to Use guide, plus a short how-to line on every tab
• A one-time purchase: no subscription and no account

WHAT YOU GET

• 1 Excel workbook (.xlsx) with 11 linked tabs
• Sample data, so you can see how it works before adding your own
• The How to Use guide (6 setup steps, plus the steps for making an invoice)

REQUIREMENTS

• Microsoft Excel 2021 or Microsoft 365 (Windows, Mac or Excel for the web)
• Not built for Google Sheets or Numbers

PLEASE NOTE

• This is a digital download.